Master Maintenance Association, Inc.
Board of Directors Meeting Minutes
Thursday, August 29, 2002
PRESENT
Dave Graveline, President
Doris Prado - TCG
David Preble, Vice President
Maureen Friedman- TCG
Deidre Bethel, Secretary
Donna Silvera, Treasurer
Ruth McNaughton, Director
QUORUM ESTABLISHMENT AND CALL TO ORDER:
With a quorum present, the meeting of the Board of Directors for The Moors
Master Maintenance Association, Inc. was called to order on Thursday August 29,
2002 at 6:41 p.m.
MINUTES APPROVAL
Donna Silvera made a motion seconded by Deidre Bethel to approve the Board
meeting minutes of July 25, 2002 as amended. The motion passed unanimously.
(082902-01-MM)
SECURITY REPORT
By Osvaldo Vargas
FISCAL MANAGEMENT
Financial statement presented by Doris Prado, Property Manager
MANAGEMENT REPORT
Management Report presented by Doris Prado, Property Manager
UNFINISHED BUSINESS
Halloween Party – Ruth McNaughton made a motion seconded be Donna Silvera to
accept the bid from Dodge City Amusement, Inc. for the rides; and with Rolly’s
Grill for the food and beverage. Totaling event expense $7,050.00 to be paid out
of the Entertainment line item. The motion passed unanimously. (082902-02-MM)
Fees for the Halloween Party – Ruth
McNaughton made a motion seconded by Deidre Bethel to charge Moors adults $5.00
per person. Children under 3 years old and Moors children up to four per
household are free and 5th child and over 3 years old are $3.00 each. The motion
passed unanimously. (082902-03-MM)
P.A.C. Membership – David Preble made a
motion seconded by Deidre Bethel to appoint Richard Friedman to The Moors P.A.C.
The motion passed unanimously. (082902-04-MM)
A Frame Signs – Ruth McNaughton made a
motion seconded by Deidre Bethel to authorize the expenditure of two A-Frame
signs to notify residents of M.A.C. meetings; funds to come from Signage line
item. The motion passed unanimously. (082902-05-MM)
NEW BUSINESS
Sheridan Lumber – Deidre Bethel made a motion seconded by David Preble to
authorize application for Sheridan Lumber Credit Card. The motion passed
unanimously. (082902-06-MM)
Pool Coping - Dave Graveline made a motion
seconded by Deidre Bethel to obtain two additional bids and to proceed with
repairs contracting with lowest bidder not to exceed $1,800.00 from Reserve Pool
Coping Fund. Ruth McNaughton was against the motion and everyone else was for
it. The motion passed (082902-07-MM)
Pool Trellis – Dave Graveline made a motion
seconded by Ruth McNaughton to authorize the painting of the trellis in pool
area; cost not to exceed $680.00 to come from line item Reserve Paint. The
motion passed unanimously. (082902-08-MM)
Lawn Service Environmental Care – David
Preble made a motion seconded by Ruth McNaughton to send a 30 days Termination
Notice to Environmental Care. (082902-09-MM)
Lawn Service – Deidre Bethel made a motion
seconded by Donna Slivera to engage US Lawn for the lawn service with the
stipulation that the contract can be canceled anytime within the first 90 days.
The motion passed unanimously. (082902-10-MM)
Jean Louis – David Preble made a motion
seconded by Dave Graveline to approve Jean Louis salary increase. The motion
passed unanimously. (082902-10-MM)
Peace of Mind – Ruth McNaughton made a
motion seconded by David Preble to approve a Maintenance Agreement at a rate of
$1,900 per year. Negotiate existing past due invoices. (082902-11-MM)
Richard Friedman’s Report
Richard Friedman provided a report to the Board regarding the incorporation
issue and the last M..A.C. meeting. He also reported to the Board regarding his
meeting with Commissioner Seijas.
Compliment
Moors Pointe complimented Doris Prado, Property Manager for lowering Account
Receivables for the entire community.
DIRECTIONS TO MANAGEMENT
- Bring up the Board Members Guidelines review on
next month’s agenda.
- Contact Becker & Poliakoff, P.A. about the
Opinion of Title issue.
- Please write an article for the Newsletter about
P.A.C. and M..A.C.
- Authorized management to apply for Sunoco gas
card.
- Notify resident Torres (KK 0526) that the Board
will entertain a payment plan.
- Pool Chemical feeder Issue: Please obtain other
bids for this work.
- Invite US Lawn to attend the next meeting.
- Regarding monthly request for use of the Banquet
Room under perk rules, the Board denied the two requests received. Limited to
once per quarter.
- Regarding request for free advertisement to
Board members, benefit limited to business size only or $25 credit.
- Regarding Travelers Property Insurance bill,
notify Travelers that the Board is of the belief that it is illegitimate to be
billed after the expiration of the policy.
- Authorized for property manager to go to dinner
in appreciation for her work.
- Approve the installation of Crape Myrtle trees
on Mediterranean Blvd. median by the entrances of the communities. To do work
at the same time when impatiens are installed in October.
- Mediterranean Village Apartments light fixtures
issue: Please send letter-instructing removal from perimeter wall.
- Please add an article about use of disabled
parking in the newsletter.
ADJOURNMENT
Deidre Bethel made a motion seconded by Donna Silvera to adjourn at 9:45pm. The
motion passed unanimously and the meeting adjourn. Next meeting scheduled for
September 26, 2002 at 6:30 PM.
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